Privacy Policy for the Recruitment Process
PRIVACY NOTICE REGARDING THE PROTECTION, CONFIDENTIALITY, AND INTEGRITY OF JOB APPLICANT PERSONAL DATA (IN COMPLIANCE WITH GDPR)
If you wish to apply for a job and become part of the NIK Electronics S.R.L. team, you must read this privacy policy.
During each recruitment process, NIK Electronics S.R.L. (the Company) collects and processes personal data regarding job applicants. The Company is committed to being transparent about how it collects and uses this data and to meeting its data protection obligations.
WHAT INFORMATION WILL WE COLLECT?
NIK ELECTRONICS SRL COLLECTS A RANGE OF INFORMATION ABOUT YOU, WHICH INCLUDES:
• Your name, address, and contact details, including your email address and phone number;
• Details regarding your qualifications, skills, professional experience, and work history;
• Information regarding your right to work in Bulgaria;
• Other information you provide in your CV, cover letter, or during the interview.
The company may collect this information through various means. For example, data may be contained in job applications, CVs or resumes, obtained from your passport or other identity documents, or collected during an interview or other form of assessment.
Data will be stored in various locations, including your application file, human resources management systems, and other IT systems (including email).
WHY DOES NIK ELECTRONICS S.R.L. PROCESS PERSONAL DATA?
We must process personal data to take the necessary steps regarding your application before entering into a contract with you. It may also be necessary to process your data in order to finalize a contract with you.
In certain cases, we must process data to ensure compliance with our legal obligations. For example, we are required to verify that a candidate has the right to work in Bulgaria before they are hired.
The company has a legitimate interest in processing personal data during the recruitment process and in maintaining records related to this procedure. Processing job applicant data allows us to manage the recruitment process, assess and confirm a candidate's suitability for the role, and decide whom to offer a position.
If your application is not accepted, the Company may keep your personal data on file in case future employment opportunities arise for which you would be a suitable candidate, given your experience and qualifications. To this end, we request your consent to have the necessary legal basis to store your personal data for this purpose. You may withdraw your consent at any time by sending an email to hr.bg@nik.group
WHO HAS ACCESS TO YOUR DATA?
Your information may be shared internally for the purpose of conducting the recruitment process. This includes members of the human resources department, those responsible for recruitment, those conducting interviews and participating in the selection process, department and team heads, as well as IT staff, if access to the data is necessary for the performance of their duties.
We will not share your data with third parties, unless your job application has been approved and we make you a job offer. In that case, we may share your data with former employers to obtain information about you, as well as with relevant individuals regarding your previous professional activity, in order to conduct necessary background checks.
DOES “NIK ELECTRONICS” SRL PROTECT DATA?
We take the security of your data seriously. We have internal policies and control mechanisms in place to ensure that your data is not lost, accidentally destroyed, misused, or disclosed, and that it is not accessible to anyone other than our employees, provided they are performing their duties correctly.
HOW LONG DOES “NIK ELECTRONICS” SRL RETAIN DATA?
If your application is not successful, the Company will retain your data for a period of 6 (six) months from the conclusion of the respective selection process. This timeframe is necessary to protect our legitimate interests in the event of any legal claims related to the selection process.
If you have provided your express consent, we will retain your data for a period of up to 1 (one) year for potential future employment opportunities.
At the end of this period, or upon the withdrawal of your consent, your data will be securely deleted or destroyed.
If your application is successful, the personal data collected during the selection process will be transferred to your personnel file and kept for the duration of your employment. You will be informed subsequently about the terms and conditions for data retention in your personnel file.
YOUR RIGHTS
As a data subject, you have a number of rights. You may:
• Access and obtain a copy of your data upon request;
• Request that the organization correct erroneous or incomplete data;
• Request that the organization delete or stop processing your data, for example, in the case of data that is no longer necessary for the purposes of processing;
• Receive the data you have provided to us in a structured, commonly used, and machine-readable format and transfer it to another controller, when processing is based on consent or a contract and is carried out by automated means.
• Object to the processing of your data in cases where the Company relies on its legitimate interest as the legal basis for processing.
If you wish to exercise any of these rights, please contact us at the email address hr.bg@nik.group
If you believe that the Company has not respected your data protection rights, you may contact the Commission for Personal Data Protection (CPDP). The CPDP is an independent state body that oversees the legality of personal data processing activities. You can file complaints with the CPDP in person or by mail at the following address: 2 Prof. Tsvetan Lazarov Blvd., 1592 Sofia; or electronically via the CPDP email address – kzld@cpdp.bg. More information about the procedure can be found on their website: https://www.cpdp.bg/.
WHAT HAPPENS IF YOU DO NOT PROVIDE YOUR PERSONAL DATA?
You are under no legal or contractual obligation to provide data to the Company during the selection process. However, if you do not provide the information, we may not be able to process your application properly or at all.
